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Employee scheduling software is a digital tool that helps businesses create, manage, and share work schedules with their team. It replaces manual methods like spreadsheets or paper schedules, offering features like drag-and-drop scheduling, automatic conflict detection, shift swapping, and real-time notifications to streamline workforce management.

Employee scheduling software typically costs between $2-8 per employee per month. However, NextShifts is completely free during our beta period, giving you full access to all features including unlimited employees, locations, gap detection, and shift management at no cost.

Yes, modern scheduling software like NextShifts includes built-in shift swapping. Employees can request to swap shifts with coworkers directly in the app, and managers can approve or deny requests with one click. This eliminates confusing text message chains and ensures coverage is always maintained.

With NextShifts, employees can set their availability directly in the app, marking which days and times they can work. When you create schedules, the system automatically shows you who's available for each shift and warns you if you're scheduling someone outside their availability.

NextShifts automatically detects scheduling gaps before they become problems. Our AI-powered gap detection scans your schedule against your minimum staffing requirements and alerts you to understaffed shifts. It even suggests available employees who can fill the gap.

Scheduling software offers significant advantages over spreadsheets: automatic conflict detection, real-time updates that sync instantly, mobile access for employees, built-in communication tools, and time-off management. Most businesses save 5-10 hours per week switching from spreadsheets to dedicated scheduling software.